News & Updates Sent July 8, 2022

Dear Campus Community,

As you know, ctcLink is a shared system across all the community and technical colleges in Washington State. As a shared system, it is imperative that employees maintain privacy of student and employee records. There is a new ctcLink Employee Data Privacy and Usage agreement that was developed, tested, and has been approved.A pop-up employee attestation form for the agreement will be implemented into ctcLink on the evening of July 7, 2022, and you will be prompted to agree to the attestation next time you login to ctcLink after that.

HOW THIS IMPACTS EMPLOYEES

The agreement applies to all college and SBCTC agency employees using ctcLink. Employee attestations to the new Data Usage and Privacy Statement will be collected through a pop-up form presented to you upon ctcLink Portal login and annually thereafter displaying the Data Usage and Privacy Agreement.  Note that this does not affect students, they are not shown this agreement pop-up. After you attest that you agree, you will continue the usual ctcLink login process. Agreeing to this statement does not alter access or security in any way.

• If you do not attest to the agreement, you may click “Skip for Now” and continue with the login process;
• You will be allowed a maximum of five skips before the “Skip for Now” functionality is disabled; at which point, you must select “I Agree” to proceed with the login;
• The pop-up form will be presented to you annually on the anniversary of the first agreement.

POP-UP AGREEMENT

The online form will include the text of the ctcLink Employee Data Privacy and Usage Agreement with buttons to click to attest “I Agree” or to “Skip for Now.” Read the entire privacy agreement: ctcLink Employee Data Privacy and Usage Agreement Here is an example of the form in ctcLink:

If you have any questions or concerns about this, please let us know.