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Key Dates, Events, and Timeline
On Monday, October 11, 2021, Skagit Valley College moved to a new data system called ctcLink. We were in deployment group 5 (DG5).
Even with our skilled team and planning, there is plenty of work to be done as we all become familiar with this new system.
![](https://ctclink.skagit.edu/wp-content/uploads/ctcLink-Project-Timeline-rev-July-28-21-1024x2401.png)
Key Dates
The following accordion boxes contain key dates related to the various audiences. Expand any box for details.
Key Dates for Students
- Monday, September 20 – Cardinal Kick-Off events for students.
- Tuesday, September 21 – Fall Quarter classes begin.
- Monday, September 27 – Last date students can drop courses and receive 100% refund.
- Tuesday, September 28 – Last day for Fall Quarter enrollment and registration changes.
- Wednesday, September 29 (by 4:30 pm) – Last day for student and department cashiering transactions in business offices at college. Last day to disburse financial aid to students until November 1, 2021.
- Wednesday, October 1 – Legacy web admissions portals will close at 4:30 p.m. until new ctcLink admissions portals open on Monday, October 11.
- Monday, October 4 – Last day for 50% refund. Refunds after Sep 29 may be held until after Go-Live for disbursement.
- October 11-15: ctcLink Deployment Week – Payroll, Accounting, College Business Offices, Enrollment & Registration, Admissions, and Financial Aid Offices are closed at all campuses.
- Monday, October 25 – Students are invited to activate their new ctcLink accounts.
- Wednesday, November 3 – Registration for Winter Quarter begins for returning students using ctcLink. Note this is an update from our prior estimate of November 1.
- Monday, November 8 – Registration for Winter Quarter begins for new students using ctcLink.
- Thursday, November 11 – Vertans Day (Holiday).
- November 25-25 – Thanksgiving Recess (Holiday).
- December 6-10 – Finals Week.
- Tuesday, January 4 – Winter Quarter classes begin.
Key Dates for Faculty
- Thursday, September 9 – Last day to make visa purchases.
- Friday, September 10 – Faculty resources (including step-by-step videos and supporting documents) for ctcLink instructional tools made available to faculty.
- Monday, September 13 – All employee In-Service activities.
- September 13-17 – Department and Division meetings, instructional planning days.
- Thursday, September 16 – Last approved start date for full-time faculty and new hires.
- Monday, September 20 – Last approved start date for hourly/student and associate faculty new hires.
- Tuesday, September 21 – Fall Quarter classes begin.
- Monday, December 13 – Last day to submit final grades (will be done in ctcLink).
- Tuesday, January 4 – Winter Quarter classes begin.
Key Dates for Employees – HR Related
- Thursday, September 16 – Last approved start date for exempt, classified, full-time faculty, new hires
- Monday, September 20 – Last approved start date for hourly/student employees and associate faculty new hires
- Friday, September 24 – Last day for employees and managers to submit any employee, job, or payroll changes to HR (PANs, Name/Address, Direct Deposit, W-4)
Key Dates for Employees – Accounting and Purchasing Related
- Thursday, September 9 – Last day to make visa purchases
- Thursday, September 16 – Visa statements will be emailed to everyone
- Wednesday, September 22 – Last day to turn in any PRs/Incovices, Travel & Expenses for payment by the Business Office before the cut-off.
- Thursday, September 23 – A19s visa reconciliations are due (no leeway this month)
- Monday, September 27 – Business office processes must be completed – visa charges reviewed and processed
- Monday, October 25 – Visa purchasing can resume
Overall Timeline
![](https://ctclink.skagit.edu/wp-content/uploads/ctcLInk-Deplaoyment-Groups-and-Timeline-DG6B-1-1024x776.png)
For detailed information and the most recent updates, see the statewide project timeline website.