ctcLink Supervisor and Manager Update September 23, 2021

Dear supervisors and managers,

We are just 18 days away from our ctcLink Go-Live date!

Email communications for supervisors will be sent weekly leading up to Oct. 11 with three focus areas: upcoming cutoff dates, training and support, and talking points for supervisors to share with their team. Frequent communication from supervisors to employees is the best way to ensure all employees have the information they need to be prepared for ctcLink.

Upcoming Cutoff Dates

• Wednesday, Sept. 22 – Last day to turn in any PRs/Invoices, Travel and Expenses for payment by the Business Office. 
• Thursday, Sept. 23 – A19s visa reconciliations are due (no leeway this month) ​
• Friday, Sept. 24 – Last day for employees and managers to submit any employee, job, or payroll changes to HR (PANs, Name/Address, Direct Deposit, W-4)
• Monday, Sept. 27 – Business office processes must be completed – visa charges reviewed and processed.
• Monday, Sept. 27 – Last day that student enrollment transactions will be processed until we are live in the new system. 
• Wednesday, Sept. 29 (by 4:30 p.m.) – Last day for student and department cashiering transactions in business offices at college. Last day of financial aid disbursement until early November.

Training and Support

The new ctcLink website is now available. At this time, the most beneficial thing employees can do to prepare is to begin reviewing training content. Please encourage staff to visit ctclink.skagit.edu/training where they will be able to enroll in self-paced Canvas training.

In addition, employees have access to resource guides and some frequently asked questions.  Here is the link to one of the first training documents that all employees will need to review:

https://ctclink.skagit.edu/training/ctclink-how-will-i/ and navigate to How to Activate Your ctcLink Account (English)

More training opportunities are coming, and you may hear from Andy Heiser to further discuss training in the next few weeks.

Talking Points for Supervisors

Here are a few items to share with your staff.

• Training is available at ctclink.skagit.edu/training. The website also includes key dates, help resources and a timeline and will continue to be updated as new information becomes available.
• On Thursday, Sept. 16, our pillar leads and SMEs participated in a mock Go-live session to test the new system and validate our data.
• On Tuesday, Sept. 21, the ctcLink project team met with President Keegan to debrief after the mock session.
• Employees will receive communication after Oct. 11 about when they can begin activating their ctcLink accounts and enter their time and leave information for Oct. 1-15 for payroll processing of the Oct. 25 payroll.