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Key Dates, Events, and Timeline
On Monday, October 11, 2021, Skagit Valley College moved to a new data system called ctcLink. We were in deployment group 5 (DG5).
Even with our skilled team and planning, there is plenty of work to be done as we all become familiar with this new system.
Key Dates
The following accordion boxes contain key dates related to the various audiences. Expand any box for details.
Key Dates for Students
- Monday, September 20 – Cardinal Kick-Off events for students.
- Tuesday, September 21 – Fall Quarter classes begin.
- Monday, September 27 – Last date students can drop courses and receive 100% refund.
- Tuesday, September 28 – Last day for Fall Quarter enrollment and registration changes.
- Wednesday, September 29 (by 4:30 pm) – Last day for student and department cashiering transactions in business offices at college. Last day to disburse financial aid to students until November 1, 2021.
- Wednesday, October 1 – Legacy web admissions portals will close at 4:30 p.m. until new ctcLink admissions portals open on Monday, October 11.
- Monday, October 4 – Last day for 50% refund. Refunds after Sep 29 may be held until after Go-Live for disbursement.
- October 11-15: ctcLink Deployment Week – Payroll, Accounting, College Business Offices, Enrollment & Registration, Admissions, and Financial Aid Offices are closed at all campuses.
- Monday, October 25 – Students are invited to activate their new ctcLink accounts.
- Wednesday, November 3 – Registration for Winter Quarter begins for returning students using ctcLink. Note this is an update from our prior estimate of November 1.
- Monday, November 8 – Registration for Winter Quarter begins for new students using ctcLink.
- Thursday, November 11 – Vertans Day (Holiday).
- November 25-25 – Thanksgiving Recess (Holiday).
- December 6-10 – Finals Week.
- Tuesday, January 4 – Winter Quarter classes begin.
Key Dates for Faculty
- Thursday, September 9 – Last day to make visa purchases.
- Friday, September 10 – Faculty resources (including step-by-step videos and supporting documents) for ctcLink instructional tools made available to faculty.
- Monday, September 13 – All employee In-Service activities.
- September 13-17 – Department and Division meetings, instructional planning days.
- Thursday, September 16 – Last approved start date for full-time faculty and new hires.
- Monday, September 20 – Last approved start date for hourly/student and associate faculty new hires.
- Tuesday, September 21 – Fall Quarter classes begin.
- Monday, December 13 – Last day to submit final grades (will be done in ctcLink).
- Tuesday, January 4 – Winter Quarter classes begin.
Key Dates for Employees – HR Related
- Thursday, September 16 – Last approved start date for exempt, classified, full-time faculty, new hires
- Monday, September 20 – Last approved start date for hourly/student employees and associate faculty new hires
- Friday, September 24 – Last day for employees and managers to submit any employee, job, or payroll changes to HR (PANs, Name/Address, Direct Deposit, W-4)
Key Dates for Employees – Accounting and Purchasing Related
- Thursday, September 9 – Last day to make visa purchases
- Thursday, September 16 – Visa statements will be emailed to everyone
- Wednesday, September 22 – Last day to turn in any PRs/Incovices, Travel & Expenses for payment by the Business Office before the cut-off.
- Thursday, September 23 – A19s visa reconciliations are due (no leeway this month)
- Monday, September 27 – Business office processes must be completed – visa charges reviewed and processed
- Monday, October 25 – Visa purchasing can resume
Overall Timeline
For detailed information and the most recent updates, see the statewide project timeline website.