News & Updates sent July 22, 2021

Dear College Community,

As you may know, Skagit Valley College is one of eight colleges in the Washington State Community and Technical college system to go live with ctcLink this fall, in DG5 (Deployment Group 5).

The DG5 project managers, subject matter experts, and executive sponsors have partnered throughout the last 10 months to combine knowledge and resources. SVC employees have formed close relationships with colleagues at other colleges to partner in learning multiple ctcLink functional areas. I am grateful for these partnerships.

Here are reminders about a few basic functions we will do in ctcLink as employees:

• You will activate and use a new ID, your ctcLink ID, when you log into ctcLink.
• For people who also belong to other college communities who currently use ctcLink, your ctcLink ID for SVC will be the same ctcLink ID as you use for the other college.
• Leave balances and requests will be viewed and processed in ctcLink, including sick, vacation, personal
• days, etc.
• Employees who currently use TLR (Time and Leave Reporting) to report hours will begin to use ctcLink for timesheet submission.
• ctcLink will process all aspects of the purchasing and travel processes. Note: These processes may change due to the functionality of ctcLink.
• Class scheduling, rosters, and grading will be done in ctcLink.
• Associate faculty contracts will be processed in ctcLink: issued, dean approval, and accepted.
• Employees can access and update their personal information such as their address and phone number.

To provide clarity, here are answers to frequent questions we have received about other tools and systems:

• Canvas will continue to be our learning management system, although some data may change.
• We will use Canvas for employee training when we get closer to Fall Quarter.
• TargetX, Megamations, CampusCE, 25Live, and Early Alerts will continue to be used at SVC.

Some tools will be replaced by functionality we gain in ctcLink.

• Employee Self-Service and Manager Self-Service will replace TLR and Earning History.
• Advisor Self-Service will replace Advisors Data Portal (ADP).
• During and after implementation, employees will continue to have view access to legacy tools until ctcLink data is available.

A lot of activity and work is happening! Thank you for all of your time and support of this new suite of tools that will better serve you and our students.